Productivity Systems — Build Your Personal Operating System
Use AI, notes, and workflows to design a personal operating system that keeps up with the work you actually want to do.
Productivity is not about working more — it is about working on the right things at the right time with the right tools. This guide is about the system, not the hacks.
Latest Articles
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If you hand over everything you can to AI, what will be left after a year? Thoughts after reading "Live a Year Without Relying on Humans"
Former "Wall Street Journal" technology reporter Joanna. Stern spent a whole year handing over health, transportation, housework, work and psychological counseling to AI, testing more than 100 products and interviewing nearly 200 people. I am also a technology journalist and am currently writing "AI Unmanned Company". What I want to take away most from reading this book is not which tool is easy to use, but the three principles she set for myself: always test, set an evaluation baseline, and ...
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Where should project managers go in the AI era? Understand the five new basic skills of PM from Japan’s JSOL debate over the definition of “interests”
After AI takes over data collection, progress tracking and reporting, will companies still need project managers? Starting from the cost management project of Japan's JSOL project manager Tsubouchi Susumu: the same "interests" are expressed separately by two departments, and AI cannot analyze it literally. This article summarizes the five basic skills of PM in the AI era: translating business language into data language, formulating hypotheses and asking customers to correct mistakes, decid...
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Anthropic's listing application form S-1 vernacular interpretation: In more than 300 pages of documents, seven things that office workers should understand in the AI era
Anthropic will file a listing filing S-1 with the SEC in October 2026. This article breaks down seven things in the more than 300-page document in a way that ordinary office workers can understand: revenue doubled dozens of times in two years, AI is a heavy-asset business betting on electricity and chips, how the $80.7 billion book loss came about, AI turned from a tool into a virtual colleague, the black and white letter that the model may be out of control, the conflict with the US governme...
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I built more than 800 resources into an island that you can visit
I spent one night using Vibe Coding to build a 3D archipelago island.vista.tw that was scattered on more than a dozen websites, including more than 800 articles, paper resources, AI gadgets, briefings and books. This article shares what each of the nine islands received, why this island was built, and the five steps of taking inventory first, clarifying what you don’t want, making a small sample first, letting the AI write the program and making your own judgments, and letting it grow autom...
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How many people do you need to run a company?
A design studio owner asked me: Hiring one more person will increase the fixed cost by tens of thousands per month; if you don’t hire someone, the project will have to be pushed out. The lack of workers is a structure that cannot be returned to, and the question that operators should ask has changed: from "how many people do I still lack" to "how many systems do I still lack?" This article takes advantage of the typhoon break to talk about the core ideas of the new book "AI Unmanned Company":...
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The rise of the agent economy, turning e-commerce marketing upside down
When consumers no longer browse page by page, compare prices, and add to shopping carts in person, but give verbal instructions to a personal AI agent, authorizing it to complete cross-site deductions and place orders in the background, the underlying logic of e-commerce operations for decades is disintegrating. The first point of contact for a brand has shifted from human eyeballs to machine algorithms. The countdown sales, promotion funnels and pop-up discount codes designed for human psych...
Frequently Asked Questions
What is the single highest-leverage productivity habit?
A weekly review. 30 minutes every Friday or Sunday to look at what you finished, what slipped, and what matters next week. Everything else is downstream of this habit.
Which note-taking app should I use?
Whichever one you will actually use for 12 months. Stop migrating. The best app is the boring app you stop thinking about.
How do I stop getting distracted?
Remove distractions from the environment, do not rely on willpower. Airplane mode, site blockers, close the inbox. Design around human nature, not against it.
Should I time-block my calendar?
Yes — but loosely. Block protected time for deep work, leave buffer for the unexpected. Rigid calendars break on contact with reality.
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